Why This Playbook Matters

Your calendar is a battlefield. Meetings pile up, focus time gets squeezed out, and rescheduling turns into a never-ending game of back-and-forth emails.

With Reclaim.ai, you can automate your schedule, protect your deep work time, and prioritize what matters—without the manual effort.

This playbook will guide you through setting up AI-powered scheduling and time blocking using Reclaim.ai and Google Calendar.

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Implementation Guide

Step 1: Set Up Your AI-Powered Scheduling Assistant

Objective: Sign up for reclaim.ai and sync your calendar.

1. Go to reclaim.ai and create a free account.

2. Connect your Google or Microsoft Calendar.

3. Set your work hours, personal time, and preferred meeting priorities.

💡 Pro Tip: Define "No Meeting Zones" to protect focus time automatically.

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Step 2: Automate Meeting Scheduling

Objective: Let AI suggest optimal meeting times based on availability.

1. Allow Reclaim to scan your calendar for open slots.

2. Set meeting priorities—casual chats get limited time, VIP meetings get more flexibility.

3. Share AI-powered booking links that adjust in real-time based on your schedule.

🚀 Result: No more back-and-forth emails. Just instant, optimized scheduling.

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Step 3: Block Focus Time Automatically
Objective: Prevent your day from being overrun by meetings.

1. Enable "Smart Time Blocking" in Reclaim.

2. Choose how much focus time you need per day.

3. Let AI dynamically adjust your calendar—if a high-priority meeting pops up, focus time shifts accordingly.

📌 Example: If your deep work session is interrupted by a last-minute meeting, Reclaim will reschedule it automatically.

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Step 4: AI-Driven Rescheduling & Priority Links

Objective: Avoid conflicts and let AI handle rescheduling.

1. Set buffer zones between meetings to avoid burnout.

2. Let Reclaim reschedule lower-priority meetings if urgent tasks arise.

3. Use custom meeting links:

✅ Casual coffee chat? Limit availability.

✅ High-stakes client meeting? Open more time slots.

🔄 Result: Your calendar adapts in real-time, keeping your priorities in check.

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Step 5: Track & Optimize Your Time Usage

Objective: Gain insights into how you spend your time.

1. Use Reclaim’s time tracking dashboard to see where your hours go.

2. Identify overbooked days and optimize for better balance.

3. Get AI-powered suggestions for improving your schedule.

📊 Example: If meetings are eating into focus time, Reclaim will suggest adjusting your scheduling rules.

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Final Thoughts

With this automation, you:

✅ Eliminate scheduling headaches

✅ Protect your deep work time automatically

✅ Effortlessly optimize your calendar for productivity

Your time is your most valuable asset—let AI help you protect it.